{"id":1098,"date":"2022-06-13T02:24:42","date_gmt":"2022-06-13T02:24:42","guid":{"rendered":"https:\/\/www.kdanmobile.com\/blog\/?p=1098"},"modified":"2023-12-04T01:17:33","modified_gmt":"2023-12-04T01:17:33","slug":"go-green-essential-tools-for-a-paperless-office","status":"publish","type":"post","link":"https:\/\/www.kdan.com\/blog\/go-green-essential-tools-for-a-paperless-office","title":{"rendered":"Make a Sustainable Impact By Building a Paperless Office"},"content":{"rendered":"\n

One billion photocopies<\/a> are made every single day. That\u2019s a lot of trees! Though business comes in printed form for many, it raises the question: Is there a better way? <\/p>\n\n\n\n\n\n\n\n

For many companies looking to cut their carbon footprint while increasing their organizational systems, the answer is a resounding, \u201cYes!\u201d The push to go paperless is taking modern offices by storm\u2014and that\u2019s great news for trees. <\/p>\n\n\n\n

Although many companies are switching to a paperless approach<\/a> to take advantage of these benefits, paper usage is still on the rise. According to statista<\/a>, the annual growth rate for paper usage in the U.S is still expected to increase by roughly 0.4 percent, indicating increased use. <\/p>\n\n\n\n

Reducing your paper usage has a myriad of benefits\u2014both for the planet and your business. Read on for more about what \u201cpaperless\u201d really means, the full benefits, and how you can move your company in the right direction.<\/p>\n\n\n\n

What is a Paperless Office?<\/h2>\n\n\n\n

Less paper means more PDFs. The PDF is a secure, efficient medium for sharing electronic Traditionally speaking, a paperless office<\/a> is an office with greatly reduced or eliminated paper usage. In practical terms, a \u201cpaperless\u201d office refers to an office that uses primarily digital documents.<\/p>\n\n\n\n

As far as what this means for most businesses\u2014it leads to streamlined processes and more organized data. Internally, a paperless office may use a digital onboarding and application process. Online applications are especially useful if you expect a high volume of applicants, allowing you to filter by selected skills or keywords within the application.<\/p>\n\n\n\n

Paperless offices may also use direct deposit as opposed to paper paychecks, making for easier record keeping with a significantly lowered carbon footprint.<\/p>\n\n\n\n

In terms of external relations, a paperless office may employ a digital document signing platform such as DottedSign<\/a> to collect NDAs and other forms. The use of this software enables companies to completely eliminate fax machines and greatly reduce the need for printers.<\/p>\n\n\n\n

An employee who previously spent hours handling files and verifying signatures could be better employed in other roles\u2014digital signatures are typically self-verifying, and storage of these documents is pain-free and accessible.<\/p>\n\n\n\n

You can begin converting to a paperless office by trialing software built for this purpose. As you move forward, you can remove paper-dependent processes from your office through a tiered approach until all documents are functionally paperless.<\/p>\n\n\n\n

The Benefits of Creating a Paperless Office<\/h2>\n\n\n\n

Certainly, the paperless office is good for the environment\u2014everyone loves a green company. But with many big-name brands leading the push for paperless, there is no shortage of perks to adopting the paperless office model.<\/p>\n\n\n\n

The following are just a few of the key benefits of going paperless. <\/p>\n\n\n\n